KCTCS Policies and Procedures for KCTCS Libraries @ Gateway Community & Technical College

4.1.1 Mission

The mission of the KCTCS college libraries reflects and supports the mission of the
Kentucky Community and Technical College System and the individual colleges. The
mission of the libraries is to provide information in various formats to support the present
and anticipated education, research, and service functions of the Kentucky Community
and Technical College System and the local communities’ needs. The libraries share and
implement the mission of the Kentucky Community and Technical College System and
the local colleges. They are a part of the total teaching and learning process.

The mission of the KCTCS Library Network is to provide central support and services for shared activities and resources.

4.1.2 Administrative Structure

Each college library is managed by a Library Director who reports to the college
president/chief executive officer or his/her designee. Librarians have faculty status.
Librarian ranks are Instructor, Assistant, Associate, and Professor for those hired 2004
and thereafter (Librarian IV, Librarian III, Librarian II, and Librarian I may be used
respectively for those hired prior to 2004). The KCTCS Library Network is coordinated
by a staff of librarians, reporting to the Vice President primarily responsible for
Information Technology.

The Library Network Office is responsible for all aspects of the automated library
system, including union database training, design, security, profiling, and maintenance.
The Library Network Office coordinates external library network memberships, serves as
the liaison with vendors, and performs other functions as listed in Acquisitions,
Cataloging, and Planning.

4.1.3 General Policies and Procedures

4.1.3.1 Services

Because each college’s needs and programs are unique, each college library has its own
mission statement which reflects these differences. Kentucky Community and Technical
College System provide interlibrary loan services at no charge, according to Cooperative
Agreement Procedures.

The college libraries provide library services and resources to distance education students
equitable to those provided to on-campus students.

For individuals with disabilities, the libraries will provide services and assistance that
permit access to and use of library services.

4.1.3.2 Acquisitions

Each college library is responsible for the acquisition of traditional print and audiovisual
materials to support the curriculum.

The college libraries cooperatively select electronic databases which are shared
throughout the system. The Library Network Office coordinates contract negotiations
and payments. The Library Network Office monitors collective library endowment
funds.

4.1.3.3 Cataloging

Union database cataloging follows international standards. The Library Network Office
coordinates cooperative cataloging and database integrity.

4.1.3.4 Planning

Library Directors meet at least twice a year for system-wide planning. The Library
Directors name a representative to the state-assisted group. The college librarians and
Library Network Office staff participate in statewide library/information initiatives.
Library Directors participate in their college’s planning, goal-setting, and budgeting.
Library Directors assess needs and services to meet local needs and SACS criteria.


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