Award Information

Please take a few moments to thoroughly review this information regarding your Financial Aid at GCTC. If you have decided not to attend GCTC, please send us a letter that includes your name, student ID#, date and signature stating that decision. 

If you drop a class before that session begins, your financial aid will be adjusted accordingly. Dropping below half-time may result in cancellation of some aid awards. It is strongly recommended that if you drop classes with the intention to add others, that you drop and add classes on the same day. If you have been awarded the Pell Grant and/or CAP Grant, it cannot be increased if you add a class after the Financial Aid census date. You will be responsible for repaying any funds you are not eligible to receive as a result of a change with enrolled hours or in your financial aid data, including not beginning a late-start course.

Our office will be using your campus email address to communicate with you. Please frequently check your KCTCS email account for important notices. Please be advised that any paper mail communication will be sent to your address on file in our PeopleSoft processing system. Review your address information to make sure it is accurate.

PELL and CAP Grants
Awards are initially based on full-time (12 or more credit hours)

Awards will be prorated based on your enrollment after the 1st week of classes for students less than full-time
You must be in a minimum of 6 credit hours to receive CAP funds.

Awards are initially based on full-time (12 or more credit hours)Awards will be prorated based on your enrollment after the 1 week of classes for students less than full-timeYou must be in a minimum of 6 credit hours to receive CAP funds.

KEES
If you believe you have KEES eligibility, but KEES is not listed on your award screen, please contact the Gateway Financial Aid Office.  To check KEES eligibility, you may visit the KHEAA website.  KEES requires that students be in a minimum of 6 credit hours to receive KEES.  Students enrolled in less than 12 credit hours will have their award prorated between 6 – 11 credit hours.

Federal Work-Study

The Federal Work-Study program provides funds to students with a financial need; funds are earned through part-time employment. Under the FWS program, you can earn money for your education by working part-time, on-campus, while you are enrolled in school at least half-time (6 hours) and have unmet need. You will also need to make sure you have a valid FAFSA on file for current Award Year.

Your total FWS award depends on:
• When you apply
• Your level of financial need
• Your school's funding level
• A supervisor's willingness to hire you
• Your amount of student loans accepted

Direct Student Loans
There are two types of loans.  Subsidized and Unsubsidized.  For Subsidized loans, the government pays the interest while you are in school.  For the Unsubsidized, interest starts immediately.

There are two types of loans.  Subsidized and Unsubsidized.  For Subsidized loans, the government pays the interest while you are in school.  For the Unsubsidized, interest starts immediately.

Student Self-Service
You may view your financial aid awards on-line by logging into Student Self-Service.

You may view your financial aid awards on-line by logging into Student Self-Service.

Enter your User ID and Password.  Your User ID and Password are the same as your email username.  Ex:  (JSMITH0005)

From your Student Center, under the heading “Finances”, click on “View Financial Aid”

  • Under Aid Year Description, you will choose:
    • 2014 for Fall 2013, Spring 2015, Summer 2014;
    • 2015 for Fall 2014, Spring 2015, Summer 2015.
  • You will notice Grant money is automatically accepted. 
  • For Federal Work-Study and Direct Loans, you may click “Accept/Decline Awards” to accept, reduce or decline your offer.
  • For internal scholarships, you must return the Thank You Letter addressed to your Donor before the awards are accepted.

Books
In order for you to be able to get your books and supplies on credit using your estimated financial aid, you must complete a Financial Aid Release form.  This is available from your Student Self Service page.  Under “Finances”, you need to click on “Bookstore Release (FAR)”,   If you wish to charge your books using your financial aid, you will click “YES” I want to charge books.  Click Save.  This form allows us to release information to Barnes and Noble indicating you have enough anticipated financial aid to cover your books after your tuition has been paid.  This form takes overnight to process.    You only need to complete it once while at Gateway.

In order for you to be able to get your books and supplies on credit using your estimated financial aid, you must complete a Financial Aid Release form.  This is available from your Student Self Service page.  Under “Finances”, you need to click on “Bookstore Release (FAR)”,   If you wish to charge your books using your financial aid, you will click “YES” I want to charge books.  Click Save.  This form allows us to release information to Barnes and Noble indicating you have enough anticipated financial aid to cover your books after your tuition has been paid.  This form takes overnight to process.    You only need to complete it once while at Gateway.

You may charge books beginning 10 days before your first class begins.  If you are in a standard 15-week term, you should take your schedule and student ID directly to the bookstore to charge your books or go online.   

However, if you are in a course which starts later than our standard 15-week semester, you must contact the financial aid office directly to be able to charge your books.

Aid Disbursement

Disbursement is when your financial aid payments are credited to your PeopleSoft account.  This happens approximately 5 to 6 weeks from the start of YOUR first class.  The disbursement date represents the earliest date funds can be applied to your account in Student Billing. The Financial Aid Office cannot guarantee the arrival date or disbursement date of funds.

Refunds occur when there is a credit balance that exists after tuition, fees and any bookstore charges have been paid to your PeopleSoft account.  Refunds are credited to your account using the method you selected when you activated your Higher One Card.  Refunds only occur on Wednesday nights.  If you have questions about your Higher One Card or your refund, you should contact the Business Office at  1-855-3GO-GCTC (1-855-346-4282).

Multiple Start Dates
Financial Aid programs cannot be paid until the student’s attendance in class has been verified. Students whose enrollment changes as a new term/semester begins will have their financial aid adjusted to reflect any changes made. Financial Aid may be reduced and/or canceled if the student fails to take all of the classes for which they enroll. You will be responsible for repaying any funds you are not eligible to receive as a result of a change with enrolled hours or in your financial aid data.

SAP
In order to continue eligibility for Federal and State aid, you are expected to make Satisfactory Academic Progress (SAP) toward graduation. Federal and State Financial Aid funds will not be disbursed until you have successfully been evaluated for SAP. Failure to meet SAP will result in your aid being canceled for the current semester. Additional information regarding SAP is available at the Financial Aid Office or can be found.

In order to continue eligibility for Federal and State aid, you are expected to make Satisfactory Academic Progress (SAP) toward graduation. Federal and State Financial Aid funds will not be disbursed until you have successfully been evaluated for SAP. Failure to meet SAP will result in your aid being canceled for the current semester. Additional information regarding SAP is available at the Financial Aid Office or can be found.

R2T4
A student who totally withdraws, ceases to attend classes or receives all failing grades (E, F, W, or Z) will be subject to the Return to Title IV policy. Federal Aid will be returned based on last date of attendance. A student whose attendance is documented by the instructor past the 60% mark of the semester will not be subject to the Return to Title IV Policy.

Recently the Department of Education has made a change as to how they look at modular courses.  A modular course is any course which is shorter than the regular 15-week semester.  If you complete a modular course within a semester, then don’t return and/or don’t complete your next module and/or if you don’t complete any or all coursework within any of your modules, you will be subject to the R2T4 policy. 

For questions, you may call us at 1-855-3GO-GCTC (1-855-346-4282)